Member Agreement

Member Agreement

Member Agreement for 2017

We, Village Acres Farm & FoodShed, wish to provide you with fresh, local, seasonal food and you, the member, wish to receive a portion of our harvest. This agreement outlines our shared commitments to that relationship.

If there is any chance you won't actually be reading the details, please note these 5 points:

1. Community Supported Agriculture is a shared-risk relationship, whether we have crop failures or bounty -we share the risk. This means we may have less some weeks and more others. Rarely, we will have a total crop failure that may result in that crop not being available. In these situations, we may occasionally buy in from other trusted farmers.

2. Picking up your share is very important. PLEASE let us know if you will not be picking up your share so that we may let your distribution pick-up host know to offer your share to someone on our stand-by list. If you do not pick up your share on time, we will offer it to someone else. 

3. We do not refund memberships. The CSA model means the members buy in before the season, when we have all the expenses of buying seeds and hiring employees, etc., and we then return the favor by sharing our harvest with you each week.

4. Our model is built on a system of evenly sharing the harvest each week. It may not seem like much to ask us to not include turnips in your share, but that actually creates a lot of extra work for us to honor special requests. Please consider sharing with someone.

5. You are very important to us. Please let us know how we can improve your experience or how we are exceeding your expectations!

Thank you!

Now for all the details...

Section 1. Introducing our Farm

A. Becoming a Part of Our Farm

Community Supported Agriculture (CSA) is a relationship between our farm and you as our customer. Rather than simply purchasing food, our customers become “members” of this CSA farm who receive a portion of the farm’s harvest. Our 2015 CSA runs for 28 weeks, from mid-May to mid-November, with an optional Thanksgiving week distribution. Members are responsible for showing up at their selected pickup site each week to pick up your share of produce and/or eggs/meats. You will generally receive ½ to ¾ bushels of vegetables weekly during peak season. Detailed information regarding pickup is discussed below in Section 3. Variety and quantity may vary as described below in Section 2.

B. Our Growing Practices

The farm is USDA Certified Organic for all crops. We are certified through Pennsylvania Certified Organic. Our animals (poultry) are free range and pasture-raised although they are not certified organic.

C. The Products We Expect for 2016

This chart outlines some of the vegetables we hope to deliver and when you may see them in your share. This chart is based on our best estimate, but of course weather, pests, and other events will affect actual production.

Section 2. Our Shared Commitments

A. Sharing in the Risk of Crop Failure

We promise to do our best to provide you with a bountiful share each week. The quantity of produce, however, may vary from week-to-week due to extreme weather, insects, or other production factors despite our best efforts. By joining our CSA, you are agreeing to share the risk of crop failure with us and other members. In the unlikely event of a crop failure, our procedure is as follows: If only a small portion of crops fail, we compensate for the failed crops by filling your share with other crops grown on the farm that are ready for harvest at that time. We may cover for a crop loss by buying in from other local farmers who raise produce according to the same growing practices. This may not be a feasible option for all crops because of cost or widespread failure.

B. Sharing in the Reward of Crop Surplus

In addition to our CSA, our farm sells to a grower’s cooperative (Tuscarora Organic Growers), and a few restaurants. We prioritize CSA while balancing what we can offer through our other markets. This allows us to select a consistently full and diverse share to our customers while avoiding over-delivering any one product.

Section 3. Picking Up Shares

You are responsible for picking up your share each week from your drop site selected during registration. You are responsible for observing our drop site rules, which are as follows: 1. Return last week’s box/bag every week. 2. Pick up your share within the timeframe stated. Although we deliver high-quality produce to the site, it will decline quickly if not picked up in time. 3. Be respectful of our drop site hosts’ property. If you cannot pick up your share, you must arrange for someone else to pick it up for you. You are responsible for explaining the pickup location and procedures to your substitute. If you are unable to pick up during the designated time frame, late pickup may be able to be arranged by contacting the farm. We take the safety of your food seriously. Please note that for reasons typically having to do with shelf life of some produce, we do not pre-wash except for limited crops. Pre-cut lettuce, for instance, should be assumed to need to be washed before consuming. Put frozen products in the freezer as soon as possible.

Section 4. Member Fees

By selling memberships in advance of the growing season, CSA reduces the burden of up-front costs for the farmer. Your membership fees provide us with money to purchase seed and equipment before the season starts, and we appreciate your commitment. If you chose to pay the membership fee upfront in full, please pay online or via check payable to Village Acres Farm and FoodShed. If you chose to pay the membership fee in installments please make sure the final payment is received by the farm by the first distribution. Other payment options with payment over the course of the season can be arranged with the farm if necessary. By accepting this agreement you are agreeing to pay the membership fee for the share selected during registration.All payments are non-refundable beyond the fourth week of the season.

Section 5. Communicating with Us

The best way to communicate with us is via email. Our email is We will do our best to respond as soon as possible, but please understand that we spend most of our time in the field growing your food and not at our desk. Please contact us with any news of the following: changes to your postal or email address, changes to your drop-site location, problems with your drop-site, or dissatisfaction with your share. We will communicate with you by email. When you sign up, you will be added to our distribution list. Please read your email from us. We depend on being able to communicate important information such as necessary changes to your distribution schedule or to our farm events. Every week, we will email an update/newsletter giving you information about the crops available that week, recipe ideas, or other farm related news.

By accepting this agreement, I agree to purchase the membership share indicated in Section 4. I understand that, although unlikely, the farm may change parts of this agreement related to production and distribution from time to time. I understand that they will contact me via email in advance of any changes to this agreement.